How To Prepare A Weekly Planner In Minutes

Charlotte Miller

How To Prepare A Weekly Planner In Minutes

To quote American lecturer and writer Dale Carnegie, ‘an hour of planning can save you 10 hours of doing’. 

Whether you need to arrange your social media posts for the week or simply wish to organize the upcoming week well, having a weekly schedule is an excellent way to stay organized. 

Read on to know how you can create a weekly schedule for yourself within minutes and organize your tasks in simple and effective ways.

What does a weekly schedule look like?

A weekly schedule is usually a table of rows and columns with the seven days of the week listed out. For detailed scheduling, they may even have time stamps. You can put tasks to be done each day on the planner to stay organized and not miss anything.

There are many benefits to weekly planning. Some of them are:

  • They help you keep track of all the tasks you need to perform and all your responsibilities at any given moment. 
  • You can plan tasks ahead of time and give them proper attention and care. 
  • Planning things ahead of time helps increase your productivity. 
  • You can focus on things better, prioritizing more important tasks over others. 
  • You can work free of stress as everything is well-planned in advance. 

How to make a weekly planner online

There are many ways to prepare a weekly schedule of your own. You may prepare one online and print it to share manually with your team or simply let it stay digital to allow edits on the go. You may invite your team for collaboration as well. 

Here is how you can prepare your weekly schedule in no time:

1. Decide what to put in

Most people prepare their planners on Monday or Sunday. Some prepare on Friday as it is the last working day for many companies and one may like to prepare for the upcoming week beforehand.

It’s important to decide what to put in beforehand. Do you put every task such as ‘check supplies’, ‘lunch’ or only the important bits such as ‘meeting with client X’? Do you put timestamps as well? The goal should be to have it be detailed enough that it helps you stay on track with your responsibilities and duties. 

A general rule of thumb regarding this is to not make the planner too vacant (you may not look at it at all) or too populated (it may feel overwhelming). Try to stay somewhere in the middle when it comes to detail so that the planner acts as a guide. 

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2. Choose a layout

Choose a weekly planner template that suits the kind of layout you decide upon in the first step. There are many templates online to choose from, depending on your needs. You may give different themes to different days, or choose a minimalistic design that gives you flexibility.

They are free of cost and easy to use. You can experiment with the different templates to see which one works the best for you. You can also design your planner from scratch with the help of available design tools.

3. Personalize it

You have the option to add images, icons, graphs, and other illustrations to customize and personalize a planner. For example, you may add the color green to all blocks with meetings. Such disinclination helps you make mental notes or distinguish items to plan accordingly. 

Another way to personalize items is to add your remarks or doodles to them. This would take more time but can prove useful in segregating tasks, especially on a schedule used by the entire team.

4. Invite your team in

You may share the planner with your team online or invite them to use it digitally. This allows people to make changes in real-time which the rest of the team can keep track of.

You can also print it for easier reference. However, physically printing and sharing schedules doesn’t allow for making changes after the fact.

Final thoughts

Creating weekly schedules helps you save time and effort to get ahead of your responsibilities. By putting all the tasks to be performed in one place, you operate in an organized manner and free yourself of stress. 

Choose schedule layouts that fit your style of working and only put the tasks/reminders that simplify things for you instead of convoluting them. Invite your team to your planner for a collaborative effort. 

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